9 Tips To Secure Data in Email Marketing

By Connie Elem · PUBLISHED June 28, 2023 · UPDATED August 07, 2023

Email marketing has become an essential part of the modern business landscape, with companies of all sizes using it to reach their customers and prospects. According to a report by Litmus, email marketing has an average ROI of 4,200%, meaning that for every dollar spent on email marketing, the average return is US$ 42. With such a high ROI, it's no wonder that businesses are investing more in email marketing than ever before.

However, with this increased use of email marketing comes an increased risk of data breaches and security threats. That's why it's essential to take steps to secure data in email marketing. In this article, we'll provide nine tips to help you do just that.

Tips To Secure Data In Email Marketing

1. Use a Secure Email Service Provider

A secure email service provider offers encryption, spam filtering, virus protection, and other security features to ensure the safe transmission of your emails. Using a secure email service provider can help prevent unauthorized access to your email account, reduce the risk of spam emails, and protect the privacy of your sensitive data.

When choosing a secure email service provider, look for services that offer end-to-end encryption, two-factor authentication, and robust spam and virus filtering.

2. Use Strong Passwords and Two-Factor Authentication

Strong passwords and two-factor authentication are critical to email security. Weak passwords are one of the most common causes of email security breaches, and two-factor authentication can help prevent unauthorized access to your email account.

When creating a strong password, use a combination of upper and lowercase letters, numbers, and symbols. Moreover, two-factor authentication adds an extra layer of security by requiring a second form of authentication, such as a verification code sent to your phone.

3. Use a Secure Marketing Automation Platform

When it comes to managing your email marketing campaigns, it's important to use a secure marketing automation platform. By using a secure platform, you can help ensure that your customer data is protected and that your campaigns are delivered safely and efficiently.

A reliable platform like Mautic offers a variety of security features. For example, it provides authentication options such as DKIM, SPF, and DMARC to help ensure that emails are legitimate and not spoofed or phishing attempts. Mautic provides regular security updates and patches to address known vulnerabilities or threats.

4. Implement Data Access Control Measures

Data access control measures are security measures that restrict access to sensitive data to authorized users only. Examples of data access control measures include passwords, firewalls, and access controls. Implementing data access control measures can help prevent unauthorized access to your email account and sensitive data, reduce the risk of data breaches, and protect the privacy of your customers' personal information.

To implement data access control measures, you can use tools like role-based access controls, two-factor authentication, and multi-factor authentication.

5. Regularly Back Up Your Data

Data backup involves creating copies of your email data so that you can recover it in case of a data loss event, such as a cyberattack, natural disaster, or hardware failure. Regular data backups can help ensure that you don't lose important data and can help reduce the impact of a data loss event on your business.

To back up your email data, you can use cloud-based backup solutions, external hard drives, or backup tapes.

6. Use Anti-Malware and Anti-Spam Software

Anti-malware and anti-spam software can help prevent malicious emails and attachments from reaching your inbox. These types of software can also scan incoming emails for potential threats and remove them before they can cause any harm.

Malware is any software designed to harm your computer or steal your personal data. Malware can be hidden in email attachments or links that, when clicked, download the harmful software onto your computer.

Anti-malware software can help detect and remove these threats before they can cause damage. Similarly, anti-spam software can filter out unwanted emails that may contain phishing attempts, which are fraudulent emails designed to trick you into giving away sensitive information such as login credentials.

7. Keep Your Email Software Up to Date

It is important to keep your email software up to date to ensure that you have the latest security patches and updates. This can help protect against known vulnerabilities that can be exploited by cybercriminals. Software updates often contain security patches that address known vulnerabilities and help protect against new threats.

If you fail to install these updates, you are leaving your system open to potential attacks. Cybercriminals are constantly looking for new vulnerabilities to exploit, so keeping your email software up to date is an important aspect of maintaining data security.

8. Use a Virtual Private Network (VPN)

A VPN can help protect your data by encrypting your internet connection and hiding your IP address. This can help prevent cybercriminals from intercepting your emails or accessing your network. VPNs work by creating a secure and encrypted connection between your device and the internet. This helps to keep your online activities private and secure from hackers and other malicious actors.

When you use a VPN, your data is encrypted, and your IP address is hidden, making it more difficult for cybercriminals to intercept your emails or gain access to your network. This is particularly important when using public Wi-Fi networks, which are often unsecured and, therefore, vulnerable to attacks.

9. Conduct Regular Security Audits

Regular security audits can help identify vulnerabilities in your email marketing system and ensure that your security measures are up to date. These audits can also help identify areas for improvement and provide recommendations for enhancing your overall data security posture. Security audits typically involve a thorough review of your email marketing system, including your software, hardware, and policies and procedures.

By conducting regular security audits, you can help ensure that your data security measures are up-to-date and effective in protecting your sensitive information.


Implementing the tips discussed in this article can help secure your data in email marketing and protect your business from cyber threats. From using secure email service providers to conducting regular security audits, each tip plays a crucial role in ensuring the safety and confidentiality of your sensitive information.

By following these best practices, you can improve your overall data security posture and enhance the trust and confidence of your customers. Remember, data security is not only important for compliance but also for building a strong and reliable reputation in the market.

Cecylia Nejman is a writer with a deep focus on tech, security, IT, software. You can read more about secure data at Cybernews.